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Q & A with the CAO- Making a Request to Council

Post Date:07/24/2020 7:38 AM

Q&A with the CAO

This Week’s Topic: How to submit a request to Lethbridge County Council

Q: How do I submit a request to Lethbridge County Council?
A: Lethbridge County Council receives information during their Council Meetings via several different formats.
These include:
- Written reports from Administration
- Delegation Presentations from the members of the public
- Discussion deliberations during the Council Meeting

You may submit your request either in writing or by appearing as a delegation during a Council Meeting.

Q: How do I submit my request in writing?
A: You may submit your request in writing by emailing mailbox@lethcounty.ca, mailing your request, or dropping your request off in person, to #100, 905 4th Avenue South, Lethbridge, AB T1J 4E4.

Your request must meet the following criteria:
- Is legible and clearly sets out the matter and any financial or other request being made of Council
- Is signed by the writer electronically or otherwise and includes their contact information

Q: What if I want to come and make my request in person?
A: If you wish to attend as a delegation and make your request in person, you may request, in writing, to speak to Council, and if approved by the CAO, will be placed on an upcoming Council Agenda.

Your request to attend the Council Meeting must meet the following criteria:
- Include a summary of the request that will be presented to Council
- Contact information
- Received by the Executive Assistant no later than 4:00 pm on the Wednesday one week prior to the next scheduled meeting.

Only two (2) individuals representing a group or organization may speak on behalf of the group or organization.

You will be allotted 15 minutes to speak, with a question and answer session following your presentation. Should Council members have any questions, they will ask after your presentation.

Your request may not be answered at the time of your presentation. Often, a request requires additional information from Administration. Council will direct the CAO to investigate the request and prepare a report for their consideration at an upcoming meeting.

If your request is time sensitive, it is advised that you submit your request well ahead of any deadlines to avoid any disappointments.

Q: What if I want to submit a petition regarding an important issue in my neighbourhood?
A: Petitions must be submitted correctly in order to be valid.

Municipal Affairs Alberta has prepared a document titled “Petition to Council – Information for the General Public, Elected Officials and Municipal Officers”. The document, found here, or on our website at www.lethcounty.ca/government/petitions explains the requirements and process to submit an official petition including who may petition, what can be petitioned, and other general requirements.

It is very important to follow the instructions. If the petition is not submitted correctly, it must be deemed invalid and cannot be accepted, and it will not be presented to Council for their attention.

Once a correct and valid petition is received, a written report will be prepared and presented to Council at an upcoming Council Meeting for their consideration.

I hope you found this document informative and helpful. Please continue to look for upcoming bulletins on issues that may be beneficial to you.

Respectfully,

Ann Mitchell, CAO

Click the link to view: Q&A with the CAO- How to submit a request to Lethbridge County Council

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